Terms and Conditions

All wedding reception reservations are made in accordance with our Terms and Conditions.

The management and staff at the Monte Pio Hotel and Conference Centre would like to make sure your Wedding Reception is special in every way. Please read this information carefully and complete the Wedding Confirmation Form to confirm your Wedding Reception booking.

Organising Your Wedding Reception

To allow us to finalise all details and meet your requirements we ask that you make an appointment with our Function Coordinator. All details of your Wedding Reception are required to be finalised not less than fourteen (14) days prior to the event. All Wedding Receptions are to conclude by 11.30pm to ensure hotel guests are not inconvenienced.


Once you have decided that the Monte Pio Hotel and Conference Centre is the ideal Wedding Reception venue a security deposit of $500.00 or 20% of the quoted charges (whichever is greater) is required within fourteen (14) days of making a tentative booking with us. This deposit will secure your booking.

Final Numbers

Final numbers are required five (5) business days prior to your wedding date. This will be the minimum number for which you will be charged. Full payment is required three (3) working days prior to your Wedding Reception and can be made either by bank cheque, cash or credit card. Personal Cheques will only be accepted by prior arrangement with management.


At the Monte Pio Hotel and Conference Centre we are extremely careful when looking after guests and their belongings. Unfortunately, we cannot accept responsibility for guests’ personal effects, equipment or valuables. The Monte Pio also cannot be held responsible for any lack of services available by any contractors or sub-contractors appointed by the Monte Pio Hotel and Conference Centre on behalf of the client.

Responsible Service of Alcohol

The Monte Pio Hotel and Conference Centre fully supports the responsible service of alcohol and we reserve the right to refuse service of alcohol to any person who we believe to be intoxicated. Anyone we believe to be under the age of eighteen (18) years of age will be asked to present photo identification.

Damage to the Monte Pio

Any damage sustained to the Monte Pio by the event organiser or their guests is the responsibility of the event organiser. The event organiser is also responsible to ensure a reasonable level of conduct of their guests during the Wedding Reception.
A fee of $200.00 is charged if there is blood or vomit which needs to be cleaned by our staff.


In the event of a confirmed Wedding Reception being cancelled, notice in writing must be forwarded to our Coordinator and the following will apply:

  • If cancelled more than sixty (60) days prior to the function the deposit will be refunded, less an administration fee of $150.00, provided the room is subsequently re-booked.
  • If cancelled less than sixty (60) days prior to the function no deposit or payments will be refundable.

Please Note: a date change, if less than sixty (60) days notice is given, will result in the forfeit of the security deposit unless the room can be re-booked.

Extra Charges

While Monte Pio Hotel and Conference Centre will endeavour to maintain all printed prices and menu suggestions, they are subject to change without notice at management’s discretion.

Thank you for booking your Wedding with the Monte Pio. You can be assured that we will do our best to make your day one to remember.